Business Process Documentation Tool
Map, organize, and communicate your processes clearly and efficiently
What does professional process documentation look like in practice?
Once your workflows are mapped and reviewed, HEFLO provides the ideal tool to formalize and document each process with structure, clarity, and governance.
Our cloud-based platform supports real-time collaboration, central storage, and advanced controls — minimizing errors and ensuring transparency, consistency, and compliance.
Why use a dedicated documentation tool?
Centralize all your BPMN diagrams and related information in a structured and searchable repository.
Track each update, manage permissions, and keep a full version history for every documented process.
Enable teams across departments to contribute, review, and comment on process content in real time.
Ensure your documentation aligns with regulatory standards such as ISO, SOX, and GDPR — and stays ready for audits.
Use cases for structured documentation across the business
Effective documentation adds value across departments. Whether it’s for HR, compliance, or service delivery, a clear and structured approach ensures better decisions and greater efficiency.
Provide new hires with immediate access to structured, visual process documentation. Help them understand how the organization operates, boosting clarity and reducing ramp-up time.
Maintain complete and traceable documentation for regulated workflows — including approvals, rules, and responsibilities.
Document HR, Finance, and IT workflows in a single location to avoid duplication, clarify responsibilities, and drive operational excellence.
Keep SOPs and internal policies up to date in one central library. Make it easy for teams to follow guidelines and adapt to changes.
A well-documented process is the first step toward automation. Make it easier to integrate BPM tools, RPA, and APIs.
See how HEFLO can elevate your documentation workflow
Schedule a demo
Accelerate documentation with AI support
Access your documentation anywhere
Create clear documentation with BPMN and AI
Share processes in a professional, secure format
Track changes and manage collaboration seamlessly
Export polished documentation in seconds
A powerful tool for documenting real business processes
Frequently Asked Questions
Yes. You can export your processes as BPMN 2.0 XML, image files, or polished PDFs — including task descriptions, rules, and participants.
Yes. HEFLO offers a visual, interactive web portal where your stakeholders can browse, search, and comment on published workflows.
Yes. Integrate HEFLO with your identity provider to ensure secure, seamless access across your organization.
Your account will revert to a free plan. You’ll retain access to your diagrams and can export them, but advanced features will be disabled.
Yes. You can define detailed access rights for each user or group, deciding who can view, edit, or publish processes.
Absolutely. Teams can work together in real time, adding comments and co-editing with full version control.
Want to know how to guarantee control and execution of your business processes?
