If the establishment of processes and workflows has been featuring as one of the bases that guides the modern notion of organizational management, the presence of technology is another major factor.
The creation and modeling of processes creates alignment and streamlines the implementation of activities.
Management and monitoring tools are interesting tools to generate evidence and instill haste into company routine activities.
One sector where the adoption of tools that automate process management is very important , is human resources.
See more on our blog: How to improve customer service quality through process management
Strategic HR requires the automation of processes
HR professionals know better than anyone else: work never ends.
Every day, there’s a new round of recruitment, integration, signings, reviews, workshops and an endless list of other activities.
When you automate your processes, you see the entire workflow from start to finish, with a broad and integrated perspective.
Then identify where you need to take action and where a system can do a better job, based on indicators, provided in real time through dashboards.
Requirements in labor legislation, the need for records and the concern with information security are some of the points favored by the presence of BPM software of this type.
Repetitive manual routines must give way to HR automation
One of the HR routines that can give companies a lot of headaches particularly if they don’t invest in automation, is the hiring and termination of employees.
In this sense, experts cite that the automation of HR processes in the approval of procedures, for example, as a relevant gain provided by tools, which avoid communication and handoff failures between all departments involved in this process, such as Information Technology, Facilities, Security and others.
A gain in both a market and today’s globalized and decentralized business; with companies often operating in different parts of the world.
The creation of an information circuit is another advantage brought about by the adoption of process management tools in analysis.
Moments such as contract signings, which require checks and verification’s on record etc., are very complicated when you record the information on paper.
With the automation of HR processes, the information will be just a click away when a company needs it.
This is without counting the ease of an employee’s own access to payment statements and other documents online.
Finally, the presence of a process automation tool, in addition to facilitating and making HR activities safer, with cost reduction, allows the sector to position itself strategically in the company.
With a facilitated operational routine, there seems to be more time to work on personnel policy, directing and integrating actions with strategic organizational objectives.
5 practical examples of the advantages of HR process automation
Some specific points benefited by the automation of HR processes
1- Holiday requests
Holiday requests take an excessive time when done manually.
An automated license application means that the employee can start with a form that automatically shows the number of days available for use in different categories.
HR managers can also quickly see a shared calendar to ensure there are no dependencies.
Once approved, HR and financial processing is only a formality since all other details have been verified by the system.
2- Recruitment, Selection and Hiring
One of the most in demand and important HR processes, talent acquisition can benefit greatly from the automation of HR processes.
This process involves a number of agents, such as job seekers, the HR department, and the area manager.
In addition, a number of procedures need to be performed and forms must be completed, including:
- The department manager’s hiring request and its approval;
- The request to HR to begin the selection process;
- Looking over internal candidates, opening an external vacancy and the announcement of the vacancy;
- The selection of resumes and subsequent calls to candidates for interviews and tests;
- HR applicant interviews;
- Calling the chosen candidates to begin contracting and document analysis procedures;
- Beginning the onboarding process.
As you can see, this is a complex process that, if automated, will give businesses much more agility in the process.
Check out this post for more detail and a ready to use and edit flowchart of this process: HR Processes: Their strategic importance
3- Automation of the employee termination process
Like hiring, the dismissal of employees is also a bureaucratic, repetitive and highly critical process.
Any mistake can lead to financial losses, such as fines for errors in calculations or even labor lawsuits.
Therefore, it’s an excellent candidate for automation.
In this way, all communication and every procedure will be standardized and following established standards.
Do you want to have access to an employee termination process flow that’s ready to use and edit according to your needs?
Check out this post from our blog: How to make an employee termination process workflow
4- Employee onboarding
The employee onboarding experience is the perfect time to introduce HR process automation.
You can plan the workflow in advance so that each new entrant receives the same experience and can perform their duties to the fullest from the first day of work.
At every step along the way, notifications are sent automatically and data is shared without overburdening the HR staff.
One of the advantages of automating your HR processes such as employee integration is that this can really make your company appear to have more staff than it actually does.
Do you know how to carry out an employee integration process? Access this post and download a ready-to-use onboarding process diagram: The integration of new employees accelerates your results
5- Employee Information System Updates
It’s important to keep data such as emergency contact numbers and employee addresses, but in a manual world, employees often set aside this work because it’s too time consuming.
By automating this process, you can have employees fill out an automated digital form with all the existing data.
The only thing HR staff need is to give you quick approval. Then, you can integrate that information to automatically update your cloud-based employee information system.
Convinced of the advantages of HR automation for your company?
Check out this video and learn about the benefits of BPM:
Do you already use process automation in your company’s HR?
What do employees think about this? Has there been any improvement in organizational climate indexes or turnover?
Tell us in the comments.