5 HR process flowchart examples and why to use them

HR process flowchart examples are increasingly sought after.

This is because, at a time when the digital transformation is the buzzword, everyone looks for opportunities to use new technologies and create competitive advantages in their business.

And the automation of HR processes is one of the trends that has been consolidating as a way to adapt to the new times (and technologies) in the companies that see their employees as partners.

The Deloitte study “The future of Human Resources – a glimpse into the future“Speculated four possible scenarios to predict how Human Resources processes might be in 2030.

Before you can access and download our 5 free and fully editable HR process flowchart examples, let’s take a look at some points from this interesting report on the future of HR processes.

HR 4.0 or the return of the old school “personnel department”?

You will note that the 4 scenarios pointed out by the Deloitte study may differ in many ways, but they all take into account the degree of automation of the company.

Check out this graph that is part of the report and shows the 4 possible scenarios and their relationship to technology and how employees relate to the employer:

Example flowchart HR

Let’s understand this better:

1- HR 4.0

In this case, most HR processes are highly automated.

The aim of companies will be to do their best to recruit and retain the best talent, while maintaining the motivated teams and investing in an advantageous relationship for both employers and employees.

2- Welcome to 1984:

In reference to George Orwell’s Big Brother, there will be a high level of automation in HR processes with the goal of constantly measuring employee efficiency and productivity.

The relationship between the company and employees will be reduced to a mere exchange of labor for money, leading to the use of standardized, low-cost, mass HR solutions.

George Orwell’s Book Cover:

Example of Human Resources processes

Source: Aujourdhui

3- Old School in a New Sharing World: The Old School of HR in a New Connected World

In this scenario, there is not much difference between working in one company or another. This will happen due to the stagnation of economic development, which will make companies avoid investing in Human Resources.

4- Only Humanity Matters:

Companies consider themselves partners in the development of their employees’ personal careers. The return to the old values, coupled with a positive economic perspective, results in customized HR processes where personal interaction is valued.

Did you notice that in most scenarios, even those considered low automation (except for “old school”), process automation is present in an important way and with great impact on HR management?

After all, how do you manage “personalized” HR processes (scenario “only humanity matters”) without a database to get to know your employees deeply and treat them as CRM clients?

Therefore, regardless of which of these scenarios you consolidate, it is very important that your company can rely on automated processes.

In this context, we have selected 5 examples of HR process flowcharts so that you can get to know them better and adopt them in your company.

5 HR process flowchart examples to edit and download

Each of the HR flowchart examples that we present for you below was developed on the HEFLO BPM Low Code platform.

The modeling and process documentation on this platform is free, simply by registering at this link: I want to model processes for free.

You can access it from wherever you are, by login and password. The interface is very intuitive and easy to use, employing the drag and drop system.

Take a look at this video tutorial before checking out the HR process flowchart examples:

BPMN Diagram Examples | Get Started Quickly on HEFLO

1- Employee recruitment and selection

This is an HR flowchart example that is increasingly strategic for organizations.

Attracting talented people who have mastered the necessary skills to fulfill the tasks that will lead to the attainment of your business goals is critical.

In this context, automating this process will make the selection and hiring more agile, assertive and capable of being improved with each new selection process.

Our HR flowchart example has 3 lanes: Applicant, Human Resources and Department Manager.

The process starts with the job applicant filling out a form. It goes through several stages, which include managerial approval, advertising the vacancy, the analysis, and selection of resumes, interviews, candidate approval, and even a welcome e-mail.

See the flowchart for this process:

Hiring Process - HR process flowchart example

Access the process by registering at this link: recruitment and selection of employees


See more: HR Processes: Learn How to Hire the Best Talent

2- New employee integration

One of the more complex HR processes, the integration of new employees involves no less than 5 subprocesses going on in parallel and triggers at least 8 different agents.

Take a look at this HR process flowchart example of employee integration:

Employee Onboarding - HR process flowchart example

Among the activities necessary for the integration of a new employee to occur properly, we can highlight:

  • Employee integration registration: is responsible for aligning all processes, from start to finish, having the tasks run through the other departments and those in charge, making the information circulate until the integration process is finalized.
  • Provide furniture: this is an important detail so that the new employee feels welcome and quickly engages in the company. It’s important to note that the infrastructure team will arrange and install the furniture, but it will be HR that will do the final approval.
  • Provide communication resources: the installation of a telephone line and eventually the availability of a smartphone to the employee needs to be part of the integration process.
  • Grant access and provide IT assets: providing a laptop or desktop, setting up passwords, installing webmails, and setting up other tools the company uses, such as network user, information system access, intranet, Slack and others.
  • Integration: this is one of the fundamental parts of the process of integrating a collaborator. This can be done through a human resources analyst who introduces all the other company employees, or at least those who work directly with the newbie. Another way to do this is with integration talks when groups of employees are set in a sequence of small, scheduled events.

See more details on this  HR flowchart example: The onboarding of new employees accelerates their results


Access this HR process through this link, simply register for free in the tool: Registration and integration of new employees

3- Travel request

Travel requests require different levels of approval, both from the department and financial managers.

In addition, it is ideal to quote several hotel and air ticket options and send the budget to be evaluated by the manager of the travel request.

Remembering that if the budget is rejected, the process returns to the administrative area, which must make new quotations and submit a new budget proposal.

Upon returning from the trip, the applicant will still have to request reimbursement of other expenses, which can be done through another example of an HR flow chart, which we will see below.

Understand all these details better: Controlling the reimbursement of travel expenses


Here’s a good example of this HR process flow chart:

Travel Request - HR process flowchart example

Access this flowchart right now for you to use or edit: Travel Request

4- Reimbursement of expenses

Every time a collaborator makes a business trip for the company, a series of expenses like accommodation, meals and travel, among others, are realized.

Also, when an employee incurs expenses for other reasons, such as taking a customer to lunch, attending a trade show or spending fuel, you must reimburse them.

And to control and approve all of this is a complex procedure, involving several departments.

The truth is that, in most cases, this is done through emails and the sending of invoices, or worse: paper application forms are used that take weeks to be analyzed by the financier before the resources can be released.

Creating an automated process flow for this makes everything happen faster, in addition to allowing cost control and cost analysis to check deviations or procedures that can lower costs.

This speed can motivate your employees, mainly in the area of sales, where reimbursement of expenses is widely used.

Analyze the complexity of this example expense reimbursement HR flowchart and imagine how doing all of this manually would be almost unfeasible.

Automation is an irreversible process, see:

Expense Reimbursement - HR process flowchart example

Access this sample HR chart right now, just sign up for free on the platform: Expense refunds

5- Employee termination process

One of the most stressful examples of HR flowcharts is the one that refers to the process of letting an employee go.

Layoffs are always a time when either the company goes through a difficulty and is looking for ways to reduce costs by making staff cuts, or where an employee performs below the organization’s standards.

Therefore, the more you can make this process fluid, agile and without noise or delays, the better.

That’s why the automation of the employee termination process greatly aids the work of Human Resources. This also avoids eventual calculation errors and document collection failures, which can even lead to financial losses or lawsuits against the company.

This process demands 3 main steps, which are:

  • Employee termination, involving the Human Resources department, the department manager and the employee;
  • Removing access and unlinking assets, which involves the service desk staff and the systems coordinator;
  • Financial verification, the responsibility of the finance department.

See this Employee Termination HR Process Flowchart Example:

Termination Employment - HR process flowchart example

See more details of this Human Resources process: How to design the employee termination process?

Access this HR process flowchart example for free and edit it as you wish: Employee Termination Process.

HEFLO it’s easy to use, intuitive BPM software allows you to easily create and automate processes.

Does your company already automate HR processes? What are the benefits you see of doing this? Tell us in the comments.

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